ARCHIVAL POLICY

1. PREAMBLE

The Securities and Exchange Board of India has notified Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 with the aim to consolidate and streamline the provisions of the existing Listing Agreement thereby ensuring better enforceability and bringing the basic framework governing the regime of Listed Entities in line with the Companies Act, 2013. These regulations require every listed Company to disclose on its website all such events or information which has been disclosed to the Stock Exchange(s) and such disclosures shall be hosted on the website of the Company for a minimum period of five years and thereafter as per the Archival Policy of the Company.

The securities presently covered by the Regulations are equity and convertible securities, non convertible preference shares, debt securities, securitized debt instruments, IDRs and units of mutual funds.

2. SCOPE OF ARCHIVAL POLICY

The Policy is in compliance with Regulation 30(8) of the Listing Regulations. This Policy aims to archive the disclosures made to the Stock Exchanges under Regulation 30 of the Listing Regulations to be hosted on the website of the Company i.e. www.chadhapaperslimited.com., for a minimum period of five years. Other contents displayed / hosted on the website shall be out of purview of the Policy and can be archived / deleted as per the requirement of the content. This policy is effective from 1st December, 2015.

3. ARCHIVAL PROCESS

The Company shall host all the disclosures on its website for a minimum period of 5 years. After completion of 5 years from the date of being put on the website, all such disclosures shall be preserved in a secured server of the Company.

These disclosures, unless otherwise mentioned in the Act itself, shall be hosted on the website for the specified period and thereafter shall be moved/transferred to Archives folders under the respective heads / sub-folders, in a way so that these can be searched easily as and when required by any person. The documents/disclosures shall be kept in the archive folders till such time as may be required by law.
Such disclosures shall be preserved in a logical manner viz. as per nature of disclosures, date of disclosures etc. under the heading “Past Events/ Information/ Data” and shall be retrievable from the server as and when required. The Disclosures would be retained on the website of the Company for the prescribed period/such period as may be decided by the 3 Chairman cum Managing Director / Vice Chairman/Whole-time Director& CFO of the Company who can delegate such powers to any Director or KMP of the Company.

The disclosures shall be in a non-editable format and can be deleted from the server permanently with the approval of Whole- time Director& CFO of the Company.

4. POLICY REVIEW / AMENDMENT

The Board may, from time to time, review and amend this policy so that the policy remains compliant with applicable legal requirements. The Company Secretary will keep the policy updated as per applicable statutory guidelines.

5. THE FOLLOWING INFORMATION SHALL BE UPLOADED ON THE WEBSITE AS SOON AS IT IS DISCLOSED TO STOCK EXCHANGES AND SHALL BE ACHIEVED AFTER A PERIOD OF FIVE YEARS:

1. Acquisition(s) (including agreement to acquire), Scheme of Arrangement (amalgamation/ merger/ demerger/restructuring), or sale or disposal of any unit(s), division(s) or subsidiary of the listed entity or any other restructuring.

Explanation:-For the purpose of this sub-para, the word ‘acquisition’ shall mean,-

(i) acquiring control, whether directly or indirectly; or,
(ii) acquiring or agreeing to acquire shares or voting rights in, a company, whether directly or indirectly, such that –
a. the listed entity holds shares or voting rights aggregating to five per cent or more of the shares or voting rights in the said company, or;
b. there has been a change in holding from the last disclosure made under subclause (a) of clause (ii) of the Explanation to this sub-para and such change exceeds two percent of the total shareholding or voting rights in the said company.

2. Issuance or forfeiture of securities, split or consolidation of shares, buyback of securities, any restriction on transferability of securities or alteration in terms or structure of existing securities including forfeiture, reissue of forfeited securities, alteration of calls, redemption of securities etc.

3. Revision in Rating(s).

4. Outcome of Meetings of the Board of Directors: The listed entity shall disclose to the Exchange(s), within 30 minutes of the closure of the meeting, held to consider the following:

a. dividends and/or cash bonuses recommended or declared or the decision to pass any dividend and the date on which dividend shall be paid/dispatched;
b. any cancellation of dividend with reasons thereof;
c. the decision on buyback of securities;
d. the decision with respect to fund raising proposed to be undertaken.
e. increase in capital by issue of bonus shares through capitalization including the date on which such bonus shares shall be credited/dispatched;
f. reissue of forfeited shares or securities, or the issue of shares or securities held in reserve for future issue or the creation in any form or manner of new shares or securities or any other rights, privileges or benefits to subscribe to;
g. short particulars of any other alterations of capital, including calls;
h. financial results
(i) decision on voluntary delisting by the Company from the Stock Exchange(s).

6. Agreements (viz. shareholder agreement(s), joint venture agreement(s), family settlement agreement(s) (to the extent that it impacts management and control of the listed entity), agreement(s)/treaty(ies)/contract(s) with media companies) which are binding and not in normal course of business, revision(s) or amendment(s) and termination(s) thereof.

7. Fraud/defaults by promoter or key managerial personnel or by listed entity or arrest of key managerial personnel or promoter.

8. Change in directors, key managerial personnel (Managing Director, Chief Executive Officer, Chief Financial Officer, Company Secretary, etc.), Auditor and Compliance Officer.

9. Appointment or discontinuation of the share transfer agent.

10. Corporate debt restructuring.

11. One time settlement with a bank.

12. Reference to BIFR and winding-up petition filed by any party/creditors.

13. Issuance of Notices, call letters, resolutions and circulars sent to shareholders, debenture holders or creditors or any class of them or advertised in the media by the Company.

14. Proceedings of Annual and extraordinary general meetings of the Company

15. Amendments to memorandum and articles of association of the Company entity, in brief.

16. Schedule of Analyst or institutional investor meet and presentations on financial results made by the listed entity to analysts or institutional investors;

17. Commencement or any postponement in the date of commencement of commercial production or commercial operations of any unit/division.

18. Material Change in the general character or nature of business brought about by arrangements for strategic, technical, manufacturing, or marketing tie-up, adoption of new lines of business or closure of operations of any unit/division (entirety or piecemeal).

19. Material Capacity addition or product launch.

20. Awarding, bagging/ receiving, amendment or termination of awarded /bagged orders /contracts not in the normal course of business.

21. Material Agreements (viz. loan agreement(s) (as a borrower) or any other agreement(s) which are binding and not in the normal course of business) and revision(s) or amendment(s) or termination(s) thereof.

22. Major Disruption of operations of any one or more units or division of the listed entity due to natural calamity (earthquake, flood, fire etc.), force majeure or events such as strikes, lockouts etc.

23. Material Effect(s) arising out of change in the regulatory framework applicable to the listed entity

24. Material Litigation(s) / dispute(s) / regulatory action(s) with impact.

25. Material Fraud/defaults etc. by directors (other than key managerial personnel) or employees of listed entity.

26. Options to purchase securities including any ESOP / ESPS Scheme.

27. Giving of guarantees or indemnity or becoming a surety for any third party.

28. Granting, withdrawal, surrender, cancellation or suspension of key licenses or regulatory approvals.

29. Any other information/event viz. major development that is likely to affect business, e.g. emergence of new technologies, expiry of patents, any change of accounting policy that may have a significant impact on the accounts, etc. and brief details thereof and any other information which is exclusively known to the listed entity which may be necessary to enable the holders of securities of the listed entity to appraise its position and to avoid the establishment of a false market in such securities.